AGENDA ITEMS FOR CITY COUNCIL MEETING ON MONDAY, October 24.
PRESENTATIONS –
Engineering and Utilities Update
OLD BUSINESS
APPOINTMENTS TO BOARDS, COMMISSIONS, OR COMMITTEES: Mayor Cavanaugh has recommended re-appointment of Brenda Mills to the Recreation Commission and Royal Robbins to the General Aviation Commission.
FIRST READING OF AN ORDINANCE APPROVING RENEWAL OF A LEASE BY AIKEN CORPORATION WITH URS FOR PROPERTY ON NEWBERRY STREET AND ADJUSTING LOAN PAYMENTS - Wade Brodie, Chairman, Aiken Corporation, will be with us again Monday night to present a proposed lease renewal with URS regarding their corporate headquarters on Newberry Street. The City continues to own the land upon which the URS offices and the URS Center for the Performing Arts are located. We have leased the offices portion of the land to Aiken Corporation for 99 years, with joint use of the lobby. The City continues to own the lobby area and the URS Center for the Performing Arts (Theatre) portion of this building.
The Aiken Corporation Executive Committee has approved a proposed lease renewal at $28,090.20 per month for a five-year term, commencing November 1, 2011 and ending October 31, 2016. URS will have the right to renew for an additional five-year term in 2016. They have been in this facility for 10 years, and from all accounts have been a good tenant. URS has over 48,000 employees in over 40 countries worldwide, and has a book of business exceeding 9.8 billion dollars.
Mr. Brodie is also requesting that the rental receipts under this renewed lease be allocated with $10,000 to be applied toward retiring the Aiken Corporation debt obligation on the Visitors Center and Railroad Museum to Security Federal Bank; $10,000 toward retiring the Aiken Corporation debt to the City of Aiken [balance as of August 31, 2011 was $1,938,342.18]; and the remainder to be used for LED operating costs, including debt payments as funds permit.
As part of this renewal, Mr. Brodie is also requesting that the interest rate on the LED note to the City of Aiken be revised to be 1% above the Local Government Investment Pool [LGIP] rate, adjusted monthly, and removing the 4.00% minimum interest rate from the current loan terms. City staff estimates it will take 12 years to pay off the Aiken Corporation loan if $10,000 each month is paid on the Railroad Depot debt for a five-year period.
Council approved this ordinance on first reading at your October 10, 2011, meeting. For Council consideration on Second Reading and public hearing is approval of the Aiken Corporation request to renew the URS office space lease, modification of the appropriation of the lease payment, and adjustment of the interest rate to be charged to be 1.00% above the LGIP, as determined monthly.
FIRST READING OF AN ORDINANCE TO SELL PROPERTY TO HABITAT FOR HUMANITY AS PART OF THE NORTHSIDE REVITALIZATION PROJECT – During the extensive work we have done as part of the Northside Revitalization Project, we have partnered with several nonprofit entities, including Aiken Habitat for Humanity. Richard Church, Executive Director for Habitat for Humanity, has contacted me about obtaining more property for potential construction of Habitat homes on them.
Our recent tour identified two vacant lots for Habitat construction. They are asking for Council to convey these vacant lots to them for token consideration. Council has agreed in the past to convey parcels to Habitat in this manner. We paid $14,508.15 for the lot at 1026 Cornish Street in Crosland Park and $15,000 for the lot at 610 Hampton Avenue, N.E.
Habitat has been working hard in Aiken, and dedicated their 86th home last month. They continue to find qualified buyers who contribute sweat equity toward building their home and who must pay mortgage payments, property taxes, and utilities as part of their purchase.
SECOND READING AND PUBLIC HEARING OF ORDINANCE FOR CPST FUNDS ADVANCE FOR THE ACCESSIBLE PLAYGROUND TO BE BUILT AT THE CORNER OF CHESTERFIELD STREET AND SOUTH BOUNDARY AVENUE.: At the annual Horizons Retreat this past January, Council expressed your desire to go ahead and build the accessible playground at Chesterfield Street and South Boundary Avenue. In order to do so, you approved advancing the funds, totaling about $153,000 from reserve accounts in anticipation of collecting Capital Project Sales Taxes beginning in the Summer of 2012. This approval was given at your September 26, 2011, meeting.
In order to process this advance draw, as we have done with the ADPS mobile computers and SPCA construction payments, Council needs to approve this advance of these funds as part of a Second Reading of an Ordinance to advance funds to construct an Accessible Playground at the corner of Chesterfield Street and South Boundary Avenue.
APPROVAL FOR PLACEMENT OF A COKER SPRING HISTORICAL MARKER - Council will recall this past summer we heard from representatives from the Bernard E. Bee Camp of the SCV regarding their desire to erect a historical marker commemorating our historic Coker Spring. Our Design Review Board reviewed their request. The DRB has recommended that the proposed historic marker be placed either at the spring, on the Aiken County Historical Museum grounds, or in the island at Newberry Street, near the Museum property.
Aiken Department of Public Safety Director Pete Frommer has obtained permission from SCDOT to put a historical marker directional arrow sign on the street sign at Coker Spring and Whiskey Road. It indicates that a historical marker is located on Coker Spring Road one-half mile from this street sign.
Now that this directional sign is in place, Council needs to approve the location of the Coker Spring Historic Marker. For Council consideration is the location of a historic marker for Coker Spring.
NEW BUSINESS
RESOLUTION TO ACCEPT A DEED OF DEDICATION FOR UTILITIES IN WOODSIDE PROFESSIONAL CENTER: The principals of WSC-SC, LLC, as owners of Woodside Development Limited Partnership, and the Woodside Professional Center have requested acceptance of this development's water lines, storm sewer lines, sanitary sewer lines, and related apparatus. Their proposed deed of dedication is attached for your review.
Engineering and Utilities Department Director Larry Morris has reviewed this proposed deed. So has our City Solicitor and Staff Attorney Ben Moore. In addition, Larry has informed us that his staff has inspected these systems and found no deficiencies whatsoever. In addition to this deed, signatures from Sidewood Development LLC, the Woodside Property Owners' Association, Vandelay Development LLC, Southern Bank & Trust Company, and Savannah River Banking Company have been obtained so that all stakeholders with an interest in this development are aware of, and approve, this utility deed of dedication.
For City Council approval, therefore, is approval of a Resolution for acceptance of a Deed of Dedication for stormwater, sanitary sewer, and water utility lines, along with all related apparatus for Woodside Professional Center.
APPROVAL OF LANDSCAPE PLAN REVISIONS FOR THE McDONALDs’ RESTAURANT LOCATED AT U. S. AT I-20: Planning Director Ed Evans and his staff have been working with the owners of the U.S. Highway 1 McDonald's restaurant. They are completely reworking the restaurant at this location. They intend to demolish the existing restaurant, rebuild on this site a 5,176 square foot restaurant with a new drive-through lane, and outside dining opportunities. The original building was built in 1991. Since that time, Aiken County has adopted more stringent parking space requirements and storm water detention regulations. The City provides water and sewer utility service to this site under a 1991 utility agreement.
In order for the owners to meet stricter County requirements, and reorient the restaurant building, they need to modify the landscaping of this tract as shown on the attached documents. Modification of this landscape plan necessitates City Council approval of a new landscape plan. Specifically, grand tree removal and alternate plants in perimeter planting strips, other than trees, along the north side of the property are being requested. Ed has requested authority for any minor modifications to the plan that may become apparent when the project is undertaken.
FIRST READING OF AN ORDINANCE TO ANNE 0.6 ACRE OF LAND ON UNIVERSITY PARKWAY ON THE NORTHSIDE OF AIKEN NEAR S. C. HIGHWAY 19: Frances S. Whittle has requested approval of her annexation request for 0.6 acre of land on University Parkway near S.C. Highway 19 and that it be zoned General Business (GB). This tract is a portion of TPN 120-09-01-001. It is to be combined with a parcel at University Parkway and S.C. Highway 19 that is owned by the principals of Greg's Gas Plus. They will construct a gas station and convenience store at this location.
The Planning Commission met October 11, 2011, and unanimously approved this annexation request with the conditions that are contained in the attached ordinance. A memo from Planning Director Ed Evans sets forth the actions taken by the Commission, their conditions, and the application filed by the owner.
FIRST READING OF AN ORDINANCE TO REVISE THE SOLID WASTE ORDINANCE: With the reorganization of our Public Works Department and dividing it into two separate entities: Engineering and Utilities and Public Services, revisions to our City Code are now necessary. Public Services Director Tim Coakley has worked with City Solicitor and Staff Attorney Ben Moore to update our Solid Waste City Code provisions related to residential garbage, yard trash, and recycling; weekend roll-off container use; small business garbage; and small business recycling.
MISCELLENAEOUS ADDITIONS:
AIKEN RETAINS OUR ISO CLASS 2 RATING: Public Safety Director Pete Frommer has confirmed that our ISO Class 2 rating has been renewed. This rating is achieved through meeting various standards, including our number of trained firefighters, condition of our fire equipment, our fire safety inspections program, and the state of our fire stations. In 1982, we were the first fire department in South Carolina to receive a Class 2 rating. This rating means continued lower rates on yearly fire insurance premiums for our local businesses and homeowners. The hard work that Public Safety puts in to this effort makes all the difference.
LEADERSHIP AIKEN COUNTY: Since 1982, Leadership Aiken County has identified and developed future leaders throughout our community. This year, the City has three employees participating in this program: Human Resources Director Alicia Davis, Public Safety Officer Aaron Dowdy, and Risk Manager Lex Kirkland. Leadership Aiken County has 20 individuals this year representing local governments and educational institutions, SRS, small businesses, and financial institutions. The group kicked off their yearlong program with a 2-½ day retreat at Camp Gravatt earlier this month. They meet monthly through June 2012. Each daylong session covers a specific topic important to our community. Their year will culminate with a class project designed and implemented by its members. Sessions include the history of Aiken and Aiken County, education, business and economic development, health care, and law enforcement. As a 2003 graduate of Leadership Aiken County, City Manager Richard Pearce believes this program provides a great benefit to our community by instilling leadership through involvement.
SUCCESSION MANAGEMENT PROGRAM: On October 20, we held the second session of our staff Succession Management program. These initial sessions focus on teambuilding. Subsequent half-day meetings will cover supervision, customer service, and business writing. Another important program component will be assigning mentors to each participant. They will provide additional guidance and support. Ten staff members are participating in our FY 2011-12 program.
PUBLIC SAFETY CONTINUES TO SAVE THOUSANDS OF DOLLARS: Aiken Public Safety Department Lieutenant David Turno says our participation in the Defense Logistics Disposition Services/Law Enforcement Support Office (LESO) at no cost to the City – has resulted in our obtaining $25,000 worth of hand tools. These tools, most of them brand new, are used for Community Services, the SWAT team, and for officers at our fire stations. Lt. Turno discovered this program about a year ago. For a $1,200 annual membership fee, Public Safety has had access to equipment purchased for the US military that is now surplus. Since our participation in this program began, we have found various items valued at over $150,000 that includes binoculars, boots, jackets, first aid kits, gloves, handcuffs, night vision apparatus, and fire extinguishers for the cost of gas to go and pick it up.
CROSLAND PARK NEIGHBORHOOD NEWS: Cynthia Mitchell in our Neighborhood Services Division facilitated a Crosland Park Collaborations meeting on Tuesday, October 11. Participants included representatives from our faith community, neighborhood activists, Crosland Park neighborhood association members, and City staffers. This group discussed collaborative efforts for improving this Northside neighborhood. It is part of our ongoing efforts toward Northside revitalization. Some of the initiatives discussed include our Crosland Connection Winter Break program scheduled from December 19th to 22nd and an effort spearheaded by Christ Central to offer a GED training program at River of Life Church. Additional meetings and activities are planned. We will keep you informed about dates and times as specific events are scheduled.
FINANCE DEPARTMENT REPORTS SAVINGS: Finance Director Kim Abney reports we have saved more money by outsourcing our mailing services. The immediate cost savings totaled almost $2,900 since we did not have to purchase equipment or licenses. In addition, all our mail can be metered at a lower rate, which saves an average of $1,009 monthly. Director Abney estimates that savings for outsourcing our mail will be over $15,000 this fiscal year.
COMMENDATIONS: Bob Storey has written to commend Lt. David Turno’s response to an incident that occurred during the Equine Ambulance fundraising BBQ on October 1. A tree limb had fallen on Mr. Storey’s truck which was parked across the street from the event venue. Lt. Turno was sensitive to this loss and assisted him with the incident. Lt. Turno coordinated the search for a tree removal service and arranged a speedy police investigation. Mr. Storey was pleased with how Lt. Turno minimized any inconvenience. He described Lt. Turno as a great ambassador for Aiken Public Safety.
CITY EVENTS:
TUESDAY, NOVEMBER 8 FROM 7:00 A.M. TO 7:00 P.M. The Municipal Election for Mayor; City Council Districts 1 and 3; and the referendum approved by Council to change our method of City Council elections from a 4-2-1 plan to a 6-1 plan will be held.
THURSDAY, NOVEMBER 24 FROM 11:00 A.M. TO 2:00 P.M. The 7th Annual One Table Thanksgiving Dinner will be served in The Alley behind City Hall.
For other events and happenings around Aiken, be sure to visit www.AikenIS.com.