AGENDA ITEMS FOR CITY COUNCIL MEETING ON MONDAY JUN 13
SECOND READING AND PUBLIC HEARING OF AN ORDINANCE
TO SET THE MILLAGE RATE FOR FISCAL YEAR 2011-12: Every year
City Council adopts a budget for the following year, as well as a separate
ordinance to establish the millage rate to meet our annual budget needs. Council
reduced the millage rate in 2008 from 71 mills to 66 mills. This year, by maintaining
the millage rate at 66 mills, we realize 23 consecutive fiscal years without a millage
rate increase. Over that same period of time, the millage rate has been reduced on
five separate occasions from an original 120 mills to the current 66 mills. We have
been able to decrease our millage rate in spite of the revenue losses we have
experienced in these tough economic times. We are happy to have been able to
avoid raising taxes, and we attribute this successful effort to the careful
stewardship of our funds by our Council and staff. City Council approved this
ordinance on first reading at our May 9, 2011, meeting.
SECOND READING AND PUBLIC HEARING OF AN ORDINANCE TO APPROVE A BUDGET FOR FISCAL YEAR 2011-12: Included in this agenda packet is the proposed City of Aiken budget for July 1, 2011, to June 30, 2012. Our zero-based budgeting sessions from Fall, 2010 and earlier this year have provided the basis for us to plan for revenues and expenditures next year.
As we have done in past years, our proposed budget consists of three major sections:
General Fund
Enterprise Fund (Water and Sewer Utilities)
Other Funds:
Aiken Theatre
Stormwater Fund
Local Accommodations Tax
Sunday Alcohol Sales Fund
Victim Services Fund
Aiken Municipal Airport
Community Development Block Grant
Ventures Industrial Park
Northside Redevelopment
Crosland Park
Our total budget expenditures for these funds are $49,496,233. Total planned expenditures in the FY 2010-11 budget were $46,899,538.
The main increase in this year's expenditures is $3,950,000 for a new well and water plant on Silver Bluff Road. This project has been on the Capital Projects list, and expenditures were included in last year's budget for site acquisition and design work. This design work is expected to be completed this fiscal year.
We have sufficient holding accounts for us to borrow from and to cover this new water plant estimated expense, and then repay these borrowed funds through our annual utility system depreciation appropriations.
Comparing the proposed FY 2011-12 budget to our peak budget in FY 2007-08, then subtracting expenditures made with depreciation or special holding funds, we will be spending $38,455,578 next year versus the $39,330,325 we spent in FY 2007-08--$874,747 less in expenditures. Our actual budget—factoring in the rising cost of living--is shrinking, not expanding.
In addition to the proposed water plant construction, we are also proposing to phase in replacement and upgrading our department and divisions radios. The FCC is undertaking the process of splitting existing radio band frequencies to provide more radio bandwidths. We propose covering approximately one-half of the total anticipated costs this year, and the other half in FY 2012-13, about $190,000 each year.
Some of our other major purchases include:
Airport Glideslope Path Completion
Fourteen (14) ADPS vehicles
Twelve (12) firefighter self-contained breathing apparatus
Rear-loading truck for our Recycle Division
Electric vehicles
Street sweeping equipment
Trenching safety equipment
Mowers and other landscaping equipment
Other department vehicles
Utility Division heavy-duty service trucks
Succession Management Training
Smith-Hazel security cameras
Depending upon revenue receipts, and any carry over surplus funds from FY 2010-2011, we have included a small potential cost of living salary increase for our employees of 1%. We will also be reviewing our health insurance benefits to see what increases may be needed, as we have done in past years.
FIRST READING OF AN ORDINANCE FOR HOLDING A REDISTRICTING REFERENDUM: This item on the Agenda is a result of City Council’s June 2, 2011, meeting. It proposes a 6-1 Council Districting Plan to be voted upon by our citizens by a referendum during our November 8, 2011 general election.
The proposed referendum would be on the question of whether the existing 4-2-1 City Council Districting Plan should be revised to a 6-1 Districting plan.
For City Council consideration on first reading is an ordinance to establish a November 8, 2011, general election referendum and the referendum question proposing a change from the existing 4-2-1 City Council districting model to a 6-1 all single-member district plan based on the results we received from the 2010 U.S. Census.
SPECIAL NOTE: This referendum is mandated by the Voting Rights Act and the results of the 2010 Census. Voters need to be aware that under the 4-2-1 system we have now, each voter directly elects 4 of the 7 members of the Council. Under the 6-1 system, each voter will only elect 2 of the 6 members of the Council. A 6-1 configuration significantly reduces the power of each vote.
FIRST READING OF AN ORDINANCE TO MODIFY THE ANNEXATION AND SITE PLAN FOR 2352 WHISKEY ROAD – PROPOSED CRACKER BARREL SITE: Murray Brothers Land Development, LLC had previously petitioned for annexation and approval of a site plan for development at 2352 Whiskey Road in Aiken. This site is proposed as a new location for a Cracker Barrel Restaurant on this property. This ordinance passed on December 13, 2010.
As part of this annexation and development, a 0.35-acre tract was proposed to be included for extra parking. It now appears that the owners of this parcel do not wish to sell this 0.35-acre tract. Therefore, Murray Brothers have asked that the ordinance passed by City Council be revised to exclude this 0.35-acre tract and no longer require its inclusion for this proposed development. Ed Evans has reviewed this request and determined that this parcel is not necessary in order to complete this proposed development.
FIRST READING OF AN ORDINANCE TO SELL 7,480 SQUARE FEET TO MURRAY BROTHERS LAND DEVELOPMENT, LLC: As part of the Murray Brothers Land Development, LLC improvements to their land for location of a proposed Cracker Barrel Restaurant to be built, the City agreed to convey two parcels. One is 6,780 square feet on Athol Avenue and the other is 700 square feet on Oak Grove Road. These conveyances will allow the best configuration of the lot for location of a Cracker Barrel restaurant.
In order to complete this conveyance, a portion of the Athol Avenue right of way needs to be abandoned by Council. The Athol Avenue right of way will be repositioned to run alongside the consolidated lot.
RESOLUTION TO PURCHASE 32.65 ACRES NEAR HITCHCOCK WOODS, ALSO KNOWN AS PEGGY’S POND: Peggy Penland, President, Houndslake Corporation has contacted us about selling us land known as Peggy's Pond, on Dibble Road, in the western section of the city. This tract is approximately 32.65 acres. It has been appraised for $118,000.00.
Engineering and Public Works Director Larry Morris has visited this parcel and reviewed the appraisal prepared by Olivia Post. He is recommending purchase of this tract as preservation of green space and as a potential site for wetlands preservation and a walking trail installation. We have funds in One Cent Sales Tax Green Space accounts to purchase this tract.
APPROVAL OF A RESOLUTION FOR PARKING LOT AGREEMENT WITH FIRST BAPTIST CHURCH: Wade M. Brodie, on behalf of First Baptist Church of Aiken, and its Trustees, are requesting City of Aiken acceptance of an agreement for the mutual use of lots immediately adjacent to the north of the proposed Center for African-American History, Art, and Culture [CAAHAC]. This lot will provide parking for the proposed Center as well as for the recently completed Heritage Park.
Under the proposed agreement, the church would have the right to use these lots for Sunday services. This agreement has been proposed along the lines of the agreements that were done in downtown Aiken in the late 90's that resulted in additional parking off Richland and Laurens behind several downtown businesses.
It is the hope that this agreement would provide much needed parking in this area of town for these facilities.
SPECIAL NOTE: This item was considered at our last meeting, but was deferred because there was no cost associated with the project. The total cost to upgrade the parking area with curb and gutter, lighting, and landscaping is estimated to be $42,000. The board of the First Baptist Church has not approved this concept.
FIRST READING OF AN ORDINANCE TO AMEND CITY CODE SECTION 22-10 REGARDING THE OFFENSE OF PUBLIC INDENCY: After a recent request from the Aiken Community Playhouse Board of Directors, the City Manager directed City Attorney Gary Smith to review our City Code Section 22-10. His review revealed a need to update this Code Section to reflect decisions and court cases that have taken place since the original ordinance was passed by City Council. The City Attorney has developed proposed revisions to City Code Section 22-10 in light of these case decisions. City Solicitor Ben Moore has reviewed these proposed revisions and agrees they are needed.
RESOLUTION TO PURCHASE 1269 ALFRED STREET IN CROSLAND PARK: We have experienced sewer backups in Crosland Park from time to time. In an unusual set of circumstances, a backup at 1269 Alfred Street sat undiscovered for several weeks. The resulting damage to this house, after thorough investigation, appears to be irreversible. Staff has investigated this situation and is recommending purchase of this estate property in lieu of attempting to repair it. Once we have obtained title to this property, we will abate it and determine its best future use.
REQUEST TO USE PARK AVENUE FOR AIKEN’S MAKIN: For the last 34 years the Greater Aiken Chamber of Commerce has been using the parkways along Park Avenue for the Aiken's Makin' Festival. Last year booths were actually placed on Park Avenue, to much acclaim. They are requesting City Council's permission to hold the 35th Annual Aiken's Makin' in Park Avenue from Chesterfield Street to Union Street on Friday and Saturday, September 9 and 10, 2011, from 9 A.M. to 6 P.M. on Friday and 9 A.M. to 5 P.M. on Saturday. This has historically been a very successful event for our community. As part of this event the entire westbound lane and half of the eastbound lane of Park Avenue will be closed to traffic. Public Safety will work with Chamber staff to hold this event with the least interruption to surrounding businesses.
SCHEDULE FOR COUNCIL MEETINGS IN JULY AND AUGUST 2011: As we begin another South Carolina summer, Council has not typically scheduled second meetings in July or August to allow folks to schedule their summer vacations. We are again suggesting that we not hold second Monday City Council meetings on Monday, July 25 and August 22, 2011. If some important issue comes up, we could always go ahead and schedule a second meeting during either month, if needed.
MISCELLENAEOUS ADDITIONS:
CITY MEETING WITH SCDOT. The Mayor, ADPS Director Frommer, and the City Manager met with SCDOT officials on May 24 to discuss the new intersection signs that have been the subject of much public comment. From this meeting, it is our understanding that these intersections were part of the 2,200 statewide that have the highest traffic collision incident rates. SCDOT used a contractor to install these signs. While they are seeing a significant reduction in collision rates, they stated they remain willing to lookat the intersections cited by Rep. Tom Young, Mayor Cavanaugh, Public Safety Director Frommer, and me. That site visit is supposed to have now been done. We anticipate seeing their report soon regarding the corrective measures they will be taking regarding these intersections.
COMPREHENSIVE ANNUAL FINANCIAL REPORT AWARD. For the 19th consecutive year, the City of Aiken Comprehensive Annual Financial Report (CAFR) has been awarded a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada (GFOA). Finance Director Dim Abney reports that our CAFR has been judged by an impartial panel as meeting the high standards of the program. These standards include demonstrating a constructive spirit of full disclosure, clearly communicating its financial story, and motivating potential users and user groups to read our CAFR. The City has submitted our CAFR for review and received this award every year since 1992.
AUDITOR’S LETTER OF PLANNED SCOPE AND TIMING. Elliott Davis will conduct our FY 2010-11 financial statements audit. Their firm has sent a letter detailing the scope and timing of the audit. It highlights key areas involving the process including communication, independence, the audit planning process, materiality, internal control and compliance, and timing. Elliott Davis commenced preliminary fieldwork on May 3rd.
SCDOT BRIDGE RECONSTRUCTION PROJECT. The City is working with SCDOT on their preliminary designs for the bridge reconstruction on York Street. Norfolk-Southern Railroad is requiring the existing bridge to be raised to meet clearance standards for their railroad equipment. Preliminary plans show the installation of a single bridge on York Street in place of the two existing bridges. As more information is made available by SCDOT, we will share it with you.
CITY EVENTS:
WEDNESDAY, JUNE 21 AT 6:30 P.M. in the monthly Crosland Park Neighborhood Association meeting at the Crosland Park House, 1248 Crosland Drive.
WEDNESDAY, JUNE 21 AT 7:00 P.M. The City’s award-winning green infrastructure project will be featured on SC ETV’s “Making it Grow!” program hosted by Rowland Alston, Jr. This Emmy Award-winning program focuses on gardening topics while highlighting interesting places and products from around South Carolina. Council may recall that Mr. Alston and his crew visited the City on May 4 to film and speak to staff and Dr. Gene Eidson of Clemson University about our innovative Green Infrastructure project.
SATURDAY, JUNE 25 AT 3:00 P.M. will be the Fire Over Aiken celebration. It returns to the Western Carolina Fairgrounds on Saturday, June 25 at 3:00 p.m. This family-friendly 4th of July celebration offers fireworks, rides, games, food, and music for the entire family. The admission is free; however a $5.00 parking fee will be used towards donations to the Child Advocacy Center.
THURSDAY, AUGUST 18, AT 6:00 P.M. The City of Aiken Council of Neighborhoods will meet at the Smith Hazel Community Center. This group currently has five neighborhoods actively involved but all City neighborhoods are encouraged to participate in the group.
For other events and happenings around Aiken, be sure to visit
www.AikenIS.com
COMMENDATIONS. Geneva Curry Lewis writes to compliment ADPS officers Marcus Lawrence, Daymon Spann, and Dave Flanders for their solving the theft of her window air conditioning unit. The case was first reported on May 25 and the officers’ efficient work solved this case the very next day.
Debi Foshee, Secretary, South Carolina State Chapter of the Philanthropic Educational Organization Sisterhood, writes to thank Public Safety for its assistance during their group’s recent state convention in Aiken. Public Safety provided temporary handicapped parking spaces, prepared parking maps, and staffed these meetings with a public safety officer to provide assistance.
Ella Ruth Curry writes on behalf of Pine Lawn Cemetery Committee to recognize the volunteers from Public Safety that helped with the cemetery cleanup on May 21. Officers Jason Griffin, Wilson Dandy, Matt Bramlet, and Travis Griffin were instrumental in getting the property ready to honor our citizens and veterans for the Memorial Day Remembrance.
School Superintendent Beth Everitt has written to thank Public Safety Director Pete Frommer for his participation in their Criminal Justice program at the Aiken County Career and Technology Center. Public Safety officers provided technical support, as well as practical experience, while serving as role models for students.