WORK SESSION: Before our regular meeting which begins at 7:00 PM, Council will have a Work Session to discuss the Newberry Street fountain. In the fall of 2008 after the fountain collapsed, Council asked the Arts Commission to recommend corrective action. At this meeting we will hear specific actions wich include the following:
1. Remove the pavers in the immediate area around the fountain to provide more green space.
2. Enhance plantings around the fountain and arbors and add irrigation to these plantings.
3. Stain the exterior of the fountain darker.
4. Add an inner bowl so there is an open space between it and the outer rim which would be used for a planter and as a buffer.
5. Add four benches around the fountain, one for the William Aiken statue and the others for patrons to rest upon.
The estimated cost for these renovations would be around $10,000. The cost of the William Aiken sculptor would be provided by a local corporation up to $25,000. The corporation does not want to be recognized at this time and at the proper time a plaque would be placed near the statue recognizing their contribution
AIKEN’S TOMORROW ON-LINE SURVEY: In addition to our public meetings for the strategic plan update, Aiken’s Tomorrow, we also have an 18 question [16 multiple choice and 2 commentary blocks] online survey now available at
www.cityofaikensc.gov.
LOCAL OPTIONS SALES TAX: At Monday’s meeting, Council will finalize the list which will be submitted to Aiken County for inclusion in the ballot measure going to the voters in November (tentative schedule). Please understand that the City share of the One Cent Sales Tax is approximately $38 million. The decision to hold an election on this program is made by Aiken County Council. The ONE CENT SALES TAX PROJECTS list can be found on the City Web Site in the Council Agenda for the Monday meeting.
There are six projects which requested finding including SPCA, YMCA indoor swimming pool, Aiken County Youth Center Galaxy project also co-located with the YMCA, USCA Pedestrian Bridge (subsequently withdrawn by USCA ), The Center for African-American History, Arts, and Culture, and the Cumbee Center.
Council will be briefed by our City Solicitor on whether and under what conditions these projects can qualify for inclusion into the Local Sales Tax Option Program.
FIRST READING OF AN ORDINANCE TO ADJUST WATER AND SEWER RATES: Based on our preliminary projections this year's budgeted revenue will be the same or possibly worse than last years $1 million. In order to meet next year's budget we will need to increase our water and sewer rates by approximately 11.3% or hope for a major increase in water sales due to a dry summer. NOTE: I am not including all the exhibits mentioned in the comments below. They are available in the City Council Agenda on the web site for those who are interested in the details. We have attached several exhibits showing why we are experiencing this short fall and the need for the increase.
The first exhibit lists the charges from the Aiken County Public Service Authority (ACPSA) for the treatment of our waste. As you can see our rates have more than doubled in the last 10 years amounting to more than a 10% increase per year. Most of this is due to additional expenses which they are passing along and the loss of a major customer, Graniteville. We recently received a letter from the ACPSA that stated, due to increased operating costs their rate will increase about 8% next year.
The second exhibit shows our water and sewer rates in comparison to other major cities in the state and some smaller cities in the surrounding area. As you can see our closest comparison is North Augusta and our water and sewer rates are approximately 20% below their rates. In comparison to other cities in the state we are over 50% below the state average.
The third exhibit charts the rate increases we have had over the last 10 years. As shown we have not kept up with the increasing rates in our state and have been relying on growth and dry periods for higher water revenues.
Exhibit 4 shows our projected capital expenses over the next 10 years versus depreciation, and the debt repayment plan for these expenditures. As shown we would be making smaller payments initially and increasing the payments once our bonds are paid off in approximately four years. Next year we will use all of our accumulated depreciation and will need to borrow funds sometime during 2011 to meet future utility expenses. Our goal is not to issue bonds, but to borrow the money internally to meet our future needs.
The water and sewer revenue over the last 10 years is shown in our fifth exhibit with the projection for this year based on the first 8 months of actual sales. Over the last two years our water and sewer revenue has decreased dramatically compared to the 2008 water revenue and 2009 sewer revenue.
Exhibit 6 gives examples of the different rates that other cities have for turn on, turn offs,and reconnections operations within their Utility Systems. As we discussed at Horizons, we need to increase these rates (Exhibit 7) to meet our operational expenses.
Exhibit 8 displays our proposed revenue needs for water and sewer in the 2011-2012 budget. The projected increase would be 11.3% over the current water and sewer revenue.
And, lastly, Exhibit 9 shows the cost for a customer using 800 C.F. of water/sewer monthly and what their average rate increase would entail. A 5% increase amounts to an additional $1.74 per month and a 11.3% increase would be $3.84 per month.
We recommend that City Council consider the 11.3% increase for water and sewer plus the increases displayed in Exhibit 7 for our services. At a minimum Council should increase the rates by 5% at this time with an automatic increase of 6.3% at the end of the summer if the revenue during the summer does not equal or exceed 48% of the budget by the October 1 billing. If our water sales are higher than projected, then we could forestall having another increase this fall.
Next year's budget includes funding to begin the engineering and construction of a new water treatment plant and storage tank located off Silver Bluff Road. In addition to the continual renewal of our equipment, we are also projecting the need to replace all of our water meters and to purchase additional sewer capacity within the next few years.
ENVIRONMENTAL COMMITTEE NAME CHANGE: The City’s Environmental Committee has been tasked with the unique mission of reviewing many different environmental issues. They feel there is a unique relationship between energy and its impact on our environment, especially with our support of the DOE/SRS programs. They feel their efforts towards energy resource development greatly impacts our protection of the air and water resources in our region. The Environmental Committee views energy conservation as part of the City's goal of sustainability for the City of Aiken. At their January 21, 2010, meeting they concluded that the Environmental Committee should include in their purview issues concerning energy and energy conservation. Therefore, they would like to change their name from Environmental Committee to the Environmental and Energy Committee.
APPROVAL OF STATE STREET PAVING LIST: Every year the City of Aiken receives funding from the State to pave approximately three miles of state streets each year. The Engineering Division surveys each of these streets and ranks them according to the need for repaving. The funding comes from the State out of their "C" Funds Account as part of their road maintenance. Attached is a list of streets in priority order for this coming year. We have listed 6.56 miles of streets in case the State receives additional funding from the Federal government and needs to immediately commit this money. Any streets that are not paved this year will be continued on the list for next year. The list is available in the City Council Agenda for the April 9 meeting. Please consult the City web site (
www.aiken.net).
ELIMINATION OF TEAM PASSES AT THE TENNIS CENTER: At the March Recreation Commission meeting, they voted to eliminate the practice of purchasing team passes versus tennis user passes at the Tennis Center. Mark Calvert, Tennis Supervisor, gave the history of originally allowing a team pass when the facility was initially opened three years ago. This allowed residents and non-residents, including those from Georgia to play on the Weeks Tennis Center USTA team. Since the Tennis Center has opened we now have 282 tennis user pass members, whereas we sold 40 resident team passes and 30 nonresident passes. Those who were on these teams paid a much lower rate than the tennis user member and is the major reason to abort the practice of selling these team passes. The Recreation Commission agreed the current practice of selling team passes has outgrown its purpose and recommends that City Council eliminate the current practice of selling seasonal team passes and to require all individuals to purchase a tennis user pass to play on the United States Tennis Association (USTA) teams affiliated with the Weeks Tennis Center.
APPROVAL OF VICTIMS MEMORIAL GARDEN: At a recent meeting, the Recreation Commission received a request from Krisit Bodie, Director of Community Programs with the Aiken County DJJ Office, about creating a Victim's Memorial Garden in one of our city parks.
This project would be created and planted by DJJ youth at Eustis Park in remembrance of crime victims. The materials for this garden would be donated and maintained through routine DJJ community service work days. It would be a small area designed with the assistance of PRT staff and located near the walking track. The City of Columbia has partnered with the South Carolina Crime Victims Council and built a garden which is a much larger size and Chester County also has one at their County Court House. There are many more memorial gardens constructed around the United States that this garden would be modeled after them.
The Aiken DJJ would allow youth offenders the opportunity to work in this garden as community service time related to DJJ cases. The main idea is to get youthful offenders to invest and gain pride in the community and to understand their actions have more impact than they realize. The DJJ would ask the youth to cultivate the area, plant the shrubs and flowers and then maintain it on designated work days. They would solicit local businesses for donations to pay for the landscape material. Eventually they would like the area to include some benches or plaques that could be donated in memory of the victims.
CITY OF AIKEN WINS THE MUNICIPAL ACHIEVEMENT AWARD AGAIN: City Council determined that the Crosland Park initiative would be submitted for the 2010 Municipal Achievement Award competition. The task of writing the application and developing the presentation was given to the Neighborhood and Development Services Division. NDS worked with our Parks, Recreation and Tourism, Public Safety, and Public Works Department staff members to collect information for the application. NDS also involved leaders in the Crosland Park Neighborhood Association which held a visioning session over a year ago and developed the image of a healthy tree and a withering, dying tree. The unhealthy tree represented Crosland Park as it had been. The healthy tree represented Crosland Park after the City and the Neighborhood Association joined forces to reenergize their neighborhood. Using the healthy tree as a backdrop, staff gathered photos of the summer program for Crosland Park teens, renovations of homes, LifeSkills for Women classes, and crime watch trainings. A crime watch member, a Crosland Park Board member, a WIA worker, and a new resident traveled with City staff to the MASC offices in Columbia to make their presentation. We believe we made an impact on the judges as to how this project can get done statewide. It is humbling that the City is again receiving this recognition.
YOUTH SOCCER FEES: Aiken Parks Recreation & Tourism (APRT) Director Glenn Parker has provided this year’s soccer fee structure along with a recommendation from the Recreation Commission to increase the fee $5, from $40 to $45. We have not increased fees since Spring, 2003.
FUN FUNDS APPLICATION: APRT maintains Fun Funds, which allow financially challenged youth, opportunities to participate in our APRT athletic programs. It now appears that certain families may not be eligible for the South Carolina EBT Food Stamp Program, yet should still qualify for Fun Funds. Our Recreation Commission has recommended a change to the eligibility requirements for Fun Funds to eliminate the requirement that Fun Funds only be given to families which also are eligible for EBT funds. We intend to proceed with their recommendation.
COMMENDATIONS: Six Aiken Public Safety Department Officers: Aaron Dobbs, B. J. Clark, Chris Walker, George Gymer, and Josh Faulkner, have been awarded the Bronze DUI Enforcement Hero Award. ADPS Corporal Chris Carter received the Silver DUI Enforcement Hero Award. The awards are given annually by the South Carolina Department of Public Safety at their annual DUI Enforcement Recognition Ceremony in Columbia. Bronze award recipients have made 10 or more arrests during calendar year 2009. The Silver award is given to officers with 25 or more arrests in the same period. In addition to the increased number of DUI arrests, we are also noticing a dramatic rise in the fines being collected in Aiken City Court due to these concentrated enforcement efforts.
CITY WEB SITE: Our City Website Administrator, Wes Funderberg, also received a very kind email from a person handling her concerns about our city website. We continue to utilize our website to maintain transparency in our daily city operations and post information about city events, projects, and initiatives. Our website also provides – in several places – dialog boxes for citizens to share their comments with the website administrator about the website design or with appropriate city staff members on other concerns.
SECOND READING OF AN ORDINANCE TO ANNEX PROPERTY AT 1551 REDD STREET NW – The owner of a .4 acre lot at 1551 Redd Street NW is requesting annexation under the RS-10 zone. The applicant is interested in receiving sanitary sewer and the other benefits of being in the City of Aiken. The Planning Commission at their March 9, 2010, meeting voted unanimously to recommend approval of this annexation.
SECOND READING OF AN ORDINANCE TO ANNEX PROPERTY AT 1045 PINECREST AVENUE – The owner of a .78 acre lot at 1045 Pinecrest Avenue is requesting annexation under the RS-10 zone. The applicant is interested in receiving sanitary sewer and the other benefits of being in the City of Aiken. The Planning Commission at their March 9, 2010, meeting voted unanimously to recommend approval of this annexation.
SECOND READING OF AN ORDINANCE TO ANNEX PROPERTY AT 815 CUSMAN DRIVE – The owner of a .14 acre lot at 815 Cushman Drive is requesting annexation of a mobile home under RS-6 zone. Under an emergency request in December, 2009, the City connected this mobile home to our sanitary sewer requiring the owner to immediately apply for annexation. The property is in a neighborhood which currently consists of mobile homes, manufactured homes, stick built homes and vacant lots. The RS-6 zoning is compatible with other property within this area. However, the 50 foot width lot does not meet the minimum 60 foot requirement for RS-6. The current mobile home on this lot is in poor condition. The City does not allow under the current ordinances mobile homes to be moved into the city limits; though land with a mobile home on it could be annexed by City Council as a legal non-conforming use. As the City Attorney states in his attached memo Council will need to weigh whether it is appropriate to annex property with a mobile home occupying the lot.
The Planning Commission recommended approval of the annexation of 815 Cushman Drive with the following conditions:
1. that the manufactured unit is removed from the site;
2. that no other manufactured or mobile home is allowed;
3. that the conditions be recorded at the County RMC Office;
4. that conditions 1 and 3 be met within 120 days of City Council approval.
If the owner decides not to remove the mobile home and therefore not to be annexed, the emergency service should be discontinued within the next 60 days.
2010-2011 BUDGET PLANNING MEETING: City Council has scheduled a budget planning meeting for Monday, May 3. The public is invited to attend. The meeting will be in Room 204 of the Municipal Building.